Zoom Meeting Townhall Helpful Tips

This page contains meeting logistics, notes and tips to help you participate in our virtual BLA town hall.

Meeting Logistics

Saturday, February 20, 2021 from 10-11am. Attend using either Zoom video conferencing or YouTube live streaming – details below:

Use the following links to add this event to your calendar:
Apple  •  Google  •  Outlook  •  Outlook Web  •  Yahoo

Different Ways to Join

There are a few different ways to join the meeting – pick which one works best for you:

  1. Install Zoom client – available for desktop (Windows or MacOS) and mobile (Android or iOS) platforms. This is the most capable and fully featured option recommended by Zoom, but requires you to install an application (through a browser download on the desktop or Google Play / Apple App Store on mobile).
  2. Zoom web client – available for current desktop browsers only (e.g. Google Chrome, Microsoft Edge, or Apple Safari) – mobile browsers are not supported. This avoids the need to install anything, but has limited features compared to full Zoom client…but the web client supports basic audio/video/chat/raise-hand capabilities, which is all you should need. See Zoom Web Client guide for more details.
  3. YouTube Live Streaming – available for everyone. This is the same technology Minden Hills uses for live streaming their Council meetings on the Internet. This is perfect for anyone who just wants to observe the meeting – you can view and hear the proceedings, but you cannot participate (speak or share your video). Only a browser required -no app install or user account login required. Limited chat available for users that login with their Google account and create a YouTube Channel. Note: Attending through this YouTube Live Streaming will be the only option should we reach our 100-user max for Zoom licensing during the meeting itself.
Testing Your Zoom Access

If you’re new to Zoom, then you can test your desktop/mobile setup ahead of time. Just following these instructions:

  1. Open your browser and go to https://zoom.us/test to join a test meeting.
  2. Select the “Join” button
  3. If you want to use the full Zoom client, then:
    • Select the “Open Zoom Meetings” option from the pop-up menu.
    • If you already have the Zoom client installed then it should start automatically. If you don’t have the Zoom client installed, then it will be downloaded – follow any prompts to install.
    • Select either the “Join with Video” or “Join without Video” option. Note that you select “Join without Video” and turn on your camera later during the meeting if you want.
    • If prompted, select the option to join with audio through your computer.
    • To test your microphone, select the little up-arrow beside the “Mute” button (bottom left) and select the “Test Speaker and Microphone” option from the pop-up and follow the instructions.
    • To test the “Raise Hand” feature, select the “Participants” icon, then select the “Raise Hand” button at the bottom of the Participants window that pops up (you may need to select the “…” to see this).
    • Leave test meeting by selecting the red “Leave” button.
  4. If you want to use the Zoom web client (no app install), then:
    • Select the “Cancel” option from that pop-up followed by the “Join From your Browser” link (bottom of page).
    • Enter your name (this will be displayed in the Participants window for others to see), select the “I’m not a robot” checkbox (if prompted), then select the Join button.
    • Select the “Join Audio by Computer” option and be sure your speaker volume is turned up.
    • Select “Allow” if you’re prompted with “zoom.us wants to use your microphone”
    • There is no audio test available when using the Zoom web client unfortunately. If you can mute and unmute your mic without errors or warning then you should be fine.
    • You can test your camera by selecting the “Start Video” icon, then select “Allow” if you’re prompted that “zoom.us wants to use your camera”
    • To test the “Raise Hand” feature, select the “Participants” icon, then select the “Raise Hand” button at the bottom of the Participants window that pops up.
    • Leave test meeting by selecting the red “Leave” button.
What to Expect During the Meeting
  1. Upon joining with the Zoom or Zoom web client your microphone will be muted (for speaking) and your video camera will be disabled. You are free to turn on your camera by enabling it within Zoom (select the “Start Video” icon – disable again by selecting the “Stop Video” icon).
  2. Everyone will be muted by default to maintain better order and avoid background noise or too many people trying to speak at the same time. Your microphone can only be unmuted by the meeting host. To request to speak and be unmuted you can use Zoom’s “Raise Hand” feature or send a message through Zoom’s Chat feature (select the “Chat” option and send message to the host).
  3. Various board members will be speaking and guiding the meeting through the published agenda. We will also be displaying presentation material throughout the meeting that should be visible through either the Zoom or YouTube Live Streaming window.
  4. You can join the meeting up to 15 minutes before the start time. We encourage you to join early in case your have any challenges getting in – we’d like to start the meeting at the top of the hour and don’t want you to miss anything 😊